Federal Programs

Federal Programs

Bette Morff, MCPSA’s Director of Federal Programs, provides individualized federal programs assistance.

Effective August 1, 2011, each member school will receive up to 10 hours, per school year, of individualized consulting as a membership benefit.  Any additional consulting/assistance will be offered at a reduced membership rate of $65 per hour.  For charter schools who are not members, federal programs assistance is available at a rate of $150 per hour.  For a charter school requiring extensive federal programs assistance opportunities for annual contracting are also available.

The estimated time necessary for work with a school’s federal programs may vary depending upon the availability of data and the needs of the school.  In most cases, the charter school can use their federal program administrative pool funds to pay for these services.

The following is a list of services available through MCPSA’s Federal Programs Assistance:

NCLB Self-Monitoring Checklist:

1. Review for compliance with state and federal statutes

2. Make recommendations for improvement in areas of non-compliance and assist with the implementation of improvements

Dissemination of Parent Notification Letters:

1. Assist schools in compliance with required letters/notifications

  • Federal Programs Complaint Resolution Procedures
  • Professional qualifications of their child’s classroom teachers and paraprofessionals providing services to their child.
  • Notice that their child has been assigned, or has been taught for four or more consecutive weeks, by a teacher or a person who is not appropriately certified.
  • When a school is identified for School Improvement, the LEA must notify the parents/guardians of all children in the identified Title I building of its School Improvement status. Yearly updates are provided to parents with available options until the building is no longer identified for improvement.
  • Within 30 days after the beginning of the school year, a LEA must inform parents/guardians that their LEP child hasbeen identified for participation in a language instruction educational program.
  • Parents/guardians of students enrolled in a persistently dangerous school or students who are victims of violent criminal offense while on school property must be notified of their option to transfer their student to a school that is not designated persistently dangerous.

ePeGS Planning

1. Assist in the use of the ePeGs planning tool.

  • Primary work is to ensure that all federally required plans and strategies are consolidated with the LEA’s Comprehensive School Improvement Plan (CSIP) in the ePeGS planning tool.

2. LEA Level Plans

  • CSIP, Title I LEA Plan, Title III – English Language Learners, LEA Improvement Plan, Highly Qualified Teachers Strategies

3. Building Level Plans

  •  School Wide Plan, School Improvement Plan

ePeGS Funding Application

1. Review available funds assisting LEAs in planning activities and advising LEAs regarding allowable uses of federal funds.

2. Assist LEA with Title I Breakdown of Allocation (BOA) data.

3. Assist with proper coding of budget items and ensure that budget items are included in the ePeGS planning tool.

4. Assist LEAs with the submission of the budget applications and amendments

5. Payment process assistance LEA

6. 9/30 Report and Waiver Request assistance

7. Final Expenditure Reporting with separate coding for ARRA funds assistance

Review Fiscal Requirements

1. Review Compliance with Maintenance of Effort Requirement

2. Review Comparability Requirements for LEAs with schools with overlapping grade spans

3. Supplement Not Supplant Requirements

MOSIS Data Collection and Reporting

1. Assist LEAs in developing processes to collect and report data accurately

  • Educator level – Using appropriate Course Code; checking certification or qualifications; checking Highly Qualified Teacher Requirements; Class size; Program funding source, professional development.
  • Check to ensure Federal Program Staff reported on CORE DATA agree with staff reported on NCLB Consolidated Application.
  • Check to ensure student information contains the correct status for special populations (IEP, F & R Lunch, LEP, Title I etc.)

Provide Staff Development/Training

1. Federal Program Requirements – Understanding the flexibilities available under the ESEA laws

2. Financial Management – Putting Internal Control Processes into Place

3. Allowable Uses of Funds – EDGAR and A-87

4. Designing Processes to Eliminate Audit Findings

5. Developing feasible corrective action plans for any audit findings

For additional information or to schedule federal programs assistance please contact Bette Morff at bmorff@mocharterschools.org.  To initiate an extended contractual agreement, please contact Douglas Thaman at dthaman@mocharterschools.org.